Sessions College Email Policy & User Guide
Sessions College now provides an email account and free online access to Microsoft M365 software to any enrolled student.
Enrolled students can use their official school email to obtain a wide range of discounts and communicate with students, faculty, and staff, or external users. Using the email account, members of our college community can utilize online versions of Microsoft software programs free of charge, including MS Outlook, Word, Excel, Powerpoint, and Teams.
This page explains how to access your student email account and outlines the conditions for acceptable use of the system.
Email Policy
Who is eligible to use the email system?
All current students enrolled in Bachelor’s Degree, Associate Degree, Undergraduate Certificate, and Professional Certificate programs.
When do I receive access?
Access is generally provided by our system administrator two weeks after start of term. To receive an email address, a student must have started their courses (by participating in class and posting assignments) and be in good academic standing.
How long will I have the email account?
By default, an email account can be accessed for up to two years provided the student maintains enrollment, after which the account is terminated.
If a student withdraws or is removed from their program, access will be removed at the end of a current term. For students whose program or enrollments lasts longer than two years, extensions can be arranged with the system administrator.
What are the requirements and responsibilities of using the email account?
System users are responsible for maintaining the integrity and confidentiality of their email accounts and are expected to use the provided service in a responsible, professional manner.
They may not use the system to:
- Send unsolicited mails that are fraudulent, defamatory, or threatening in nature.
- Post materials that violate the college code of conduct or are commercial advertisements.
- Generate or share mass mailings to other email users.
- Use an email account assigned to another individual to send or receive messages.
Violations of the above policies or of the student code of conduct will result in suspension or removal of email account access.
How do I use my email account safely?
When using any email system on the web, there is always a danger of receiving spam and “phishing” activities from malign sources. Make sure to keep your login credentials private, and take care to evaluate the authorship or source of email messages you receive. The College accepts no responsibility for the content of email received from outside the organization.
Will my emails be private?
Unless there is a reported violation of email policy, user messages will not be routinely read or surveyed by system administrators. In addition, the content of some messages may be protected by FERPA, or the Family Educational Rights and Privacy Act of 1974.
Guide to Account Setup
- For your security, you will be asked to use Microsoft Authenticator for two-factor authentication. On your phone, go to the App Store (Apple) or Google Play Store (Android) and download the free app.
- Go to office.com and enter your provided username and password.
- The website will provide a QR code. Photograph/scan this on your phone to connect the Microsoft Authenticator app with your account.
- You will be asked to confirm your identity with a 6-digit ID number provided to your phone.
- Once Microsoft Authenticator is set up, each time you need to access your MS365 account, you may be asked to retrieve a unique authentication number on your phone.
Questions?
Questions about our email accounts and MS 365 services may be directed to system-admin@sessions.edu.